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Commission

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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

December 18, 2018
4:00 pm

Minutes of the Regular City Commission meeting held on December 18, 2018 at City Hall at 4:00 PM.

Present:  Lyn James, Ryan Shear, Benjamin Schaaf, Trevor Bergerson, Peggy Allen, Bill Mason, and Todd Hofland.    Absent:  Myron Vail and Darren Limesand

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC. 

Checks:  11013 - 11049   Direct Deposit: $26,524.67, Voided Checks: None; Bills:  Bowman Auto Parts $197.46; Bowman County Auditor $60.00, Bronson’s Marketplace $41.58, Carmel’s Cleaners $87.12, Cenex Fleetcard $4,177.74, Consolidated Telecom $1,272.57, Country Media $494.34, Dakota Western Insurance $6,419.00, Fallon County Treasurer $4,624.75, Jim’s Repair $379.90, Lasting Visions $595.00, ND Dept. of Health $447.26, ND League of Cities $1,495.00, ND Post Board $45.00, One Call Concepts $25.20, ProPoint Cooperative $128.15, S & T Custom Plumbing $200.53, Sadowsky & Wild $100.00, Shopko Stores $8.07, Southwest Business Machine $126.89, Valli Systems $25.00, Verizon $401.07, Western Frontier Insurance $21,793.00, Bowman Cemetery $346.64, Core and Main $109.55, Dakota Pump & Control $3,960.00, Donald Wallman $453.25, Ferguson Waterworks $1,569.23, LP Rentals $59.44, ND Rural Water Systems $500.00, Repeat Outlet $25.00, Slope Electric $884.50, Tiger Electric $1,348.75, and Fox Hills Fencing $11,900.00.

Tax and Tourism Checks:  11015, 11048, 11049

Tax and Tourism Bills:  BCDC $1,227.81, Bowman Chamber of Commerce $9,549.49, and BCDC $431.40.

HOFLAND:

Dept. Head Report:  Crews have been scraping the ice on the streets. 

The garbage building addition has some progress, there is some of the frame up but there is no steel on the sides yet.

MASON:

Dept. Head Report:  Dakota Pump and Control will be down after the first of the year to repair the lift stations.  He will see if there are any other jobs in the area so we can split the cost of the mileage.  We are not in an emergency situation. 

OFFICER BERGERSON:

Dept. Report:  One vehicle was citied due to the new truck ordinance. 

MCGEE:

During the budgeting process for 2019 it was decided to increase the refuse rates by $.50 and the SUR rate by $2.00.  Therefore, the two following Resolutions were created.

2018-G-4 Resolution Establishing Refuse Service Charges:  James read Resolution #2018-G-4 which becomes effective January 1, 2019.  Residential can refuse rate will be $22.50 a month (once a week pickup) and commercial can refuse rate will be $30.50 (once a week pickup).   

McGee asked James if she knew why commercial cans rate was more than residential?  Some offices don’t have as much refuse as residential houses.  At budget time we will discuss it again.  Motion by Shear, second by Schaaf to approve Resolution #2018-G-4 Resolution Establishing Refuse Service Charges.  RCV= all aye, MC.

#2018-M-9 Resolution for Sur Charge Rate:  James read Resolution #2018-M-9 Establishing SUR Charge Rate which becomes effective January 1, 2019.  The SUR rate will increase from $2.00 to $4.00.  Motion by Shear, second by Schaaf to approve Resolution #2018-M-9.  RCV= all aye, MC.

ALLEN:

Gateway Industrial Park Bowman County Pay Application #7:  Allen asked the Commission to revise the minutes of 12/4/18 because they motioned to approve the amount that included the county’s portion.

Excerpt from 12/4/18 Minutes to be revised:  Brosz stated that the City needs to approve on Pay Application #7, Schedule 2 quantities and approve which is only the City’s portion of the billing.  The County will bill the City for our portion.  The City’s portion of the pay application will be $149,884.15.  Motion by Shear, second by Vail to approve Schedule 2 quantities and approve pay application #7 and pay the county $153,671.61, contingent upon Anderson Western signing signature on the pay application.  RCV= all aye, MC.

 Motion by Schaaf, second by Shear to amend 12/4/18 Meeting Minutes regarding Anderson Western Pay Application #7 as stated.  RCV= all aye, MC.  Since these meeting minutes were not approved yet, it will be worded as corrected above prior to going in the minute book.

ND Streets Grant Application:  Allen presented the ND Streets Grant Application for James to sign, which included information from the public hearing.

BUDGET AMENDMENTS

Fund/Account/Obj.        Fund or Object Name                    Amount

1000       415000-210         Insurance                                           $6,370.26

1000       415000-212         Supply Ref                                          $3,503.66

1000       415000-321         Business Insurance                          $11,582.92

1000       421500-132         Police Capital Outlay                         $5,519.97

1000       461617-241         Transfers                                        $238,900.00

2260       415362-362         Occupancy Tax                                 $9,598.46

2500       415000-131         Alcohol Awareness Fund                 $641.50

2500       421500-892         Alcohol Awareness                          $1,692.97

3069       462500-140         Chip Seal Fund                               $8,805.00

3090       415000-439         City Maintenance Fund                   $4,360.75

6010       461617-241         Water Transfers                              $5,000.00

6020       461617-241         Sewer                                             $10,000.00

BUDGET TRANSFERS

From     To Fund                Name of To Fund                             Amount              

1000       3008                       Sweeper Replacement                  $56,000.00

1000       3009                       Loader Replacement                      $7,000.00

1000       3069                       Chip Seal                                        $150,000.00

1000       2250                       Road and Bridge                              $7,333.00

6010       6130                       Water Tower Maintenance                $9,500.00

6010       6060                       Water Building Fund                         $68,500.00

6010       6112                       Pump Fund Replacement                 $10,000.00

6020       6220                       Sewer Building                                 $10,000.00

6020       6220                       Sewer Building                                 $5,000.00

6020       6220                       Sewer Building                                 $5,000.00

1000       4050                       Joint Shop Bond                               $104,000.00

1000       3051                       City Improvement                             $5,000.00

1000       6040                       SUR                                                       $6,000.00

6010       6060                       Water Building Fund                      $5,000.00

Motion by Schaaf and second by Shear to approve the 2018 year-end transfers and budget amendments as presented.  RCV= all aye, MC.

Liquor License Application:  Motion by Shear, second by Schaaf to approve the liquor license renewals with Kum and Go’s being contingent upon receiving their payment by December 28, 2018.  RCV= all aye, MC.

BID OPENINGS:

Checking Account Interest Bids:  Two bids were received.

Dakota Western Bank                    1 Year   1.76% APR 1.77% APY    2 Year  2.27% APR 2.29% APY

Dakota Community Bank               1 Year   2.16% APY                           2 Year   2.26% APY

Motion by Schaaf, second by Shear to approve the 1 year at Dakota Community Bank and Trust 2.16% APY bid for checking account interest.  Schaff would like to withdraw his motion.  They tabled it for a special meeting when there can be a full board.  Allen will set it up the meeting and notify all those involved that there will be a special Meeting on the 26th at 8:00 AM. 

Cleaning Bids:  Three bids were received.

Catherine Hedge:  $450.00 City Hall; $350.00 Joint Shop

Loretta Olind:    $400.00 City Hall; $350.00 Joint Shop

Shadow Services (Bruce and Paulette Kadrmas):   Joint Shop only bid for $340.00

Motion, by Shear, second by Schaaf to accept Catherine Hedge’s bid for $350.00 a month to clean the Joint Shop for the year 2019.  RCV= all aye, MC.

Motion by Schaff, second by Shear to accept Loretta Olind’s bid for $400.00 to clean City Hall for 2019.   RCV= all aye, MC.

CLOSE OF MEETING:

        Next Meeting:  January 3, 2018

Motion by Shear, second by Schaaf to approve the bills and the 12/4/18 Regular Meeting Minutes and 12/13/18 Public Input Meeting Minutes and the November 2018 Financials.  RCV= all aye, MC.

        Meeting is adjourned at 5:04 pm.

Minutes of the Special City Commission meeting held on December 26, 2018 at City Hall at 8:00 AM.

           Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Peggy Allen, Kristy Pagel, Scott Martian, Ron Palczewski, and Duane Bowman.

          Absent:  None 

President James called the special meeting order at 8:00 am.  Motion by Shear, second by Schaaf to approve the special meeting agenda.  RCV= all aye, MC.

Checking Account Bid:

                James asked the bank representatives if there was anything that they want to say on their behalf.  Pagel said that they do have the free ACH service like Dakota Western Bank offered in their bid, it just wasn’t listed in Dakota Communities bid and they have several other extra perks like Dakota Western Bank.

Palczewski talked about the volatile market and said it is a tough decision the Commission has to make.  Palczewski also said we should bid longer time periods such as 2 to 4 years because we would probably get better interest rates.

                Motion by Vail, second by Limesand to accept the 2-year checking account interest bid from Dakota Western Bank in the amount of 2.29% APY.  RCV= all aye, MC.

Gateway Industrial Park

                James reviewed the bill from Bowman County for the work that Anderson Western completed at the Gateway Industrial Park.  The quantities were approved at the last meeting.   Motion by Schaaf, second by Shear to approve the Bowman County bill for the work completed at the Gateway Industrial Park (pay application schedule II) in the amount of $149,884.15.  RCV= all aye, MC. 

                Meeting was adjourned at 8:15 am.

 

 

City Commission Meeting Agenda

January 03, 2019
4:00 PM

BOWMAN CITY COMMISSION MEETING AGENDA

January 3, 2019 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                          Commissioners Review of Bills

                                          Dept. Head Reports/Engineering (Mason, Hofland, Headley, and  Brosz) 

 4:30  -  4:40 PM               Southwest Healthcare City Sales Tax Request                     

   4:40 PM                          Teran Doerr – SW Night at the Legislature            

 

 

MCGEE

Request to Create Fund for Park and Rec City Sales Tax

2019 Budget Amendments

2019 Equipment Rate Approval

Open Forum

Close of Meeting

  • Approval of Bills, 12/18/18 Meeting Minutes, and 12/26/18 Special Meeting Minutes.   
  • Next Meeting Date:  1/15/19
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         

 

February 6                                                   August 6**

February 20*                                                August 21

 

March 6                                                        September 4*

March 20                                                      September 18

 

April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17

 

May 1                                                               November 5**

May 14**                                                     November 20

 

June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.

 

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.